Media Pitch Email Sequence
Generate a 3-email pitch sequence for reaching journalists, podcasters, and bloggers — including the initial pitch, a follow-up with a different angle, and a final value-add touch. Each email is personalized to the outlet type.
media pitch · journalist outreach · pr email · podcast pitch · press coverage
Journalists get 300+ pitches per day. Your subject line has 3 seconds. Lead with what is newsworthy for THEIR audience, not what is exciting for YOUR company. The follow-up should offer a new angle, not just repeat the first pitch.
How to use this prompt
- Pick your AI model. Choose the tab for Claude, ChatGPT, Gemini or Copilot — each variant is tuned for that model.
- Copy the full prompt. Click Copy Full Prompt to copy the text to your clipboard.
- Paste into your AI tool. Open your chosen model and paste the prompt into a new chat.
- Replace the [placeholders]. Swap any bracketed fields for your company name, audience, product or tone.
- Run and refine. Review the output. If anything is off, ask the AI to tighten tone, length or format.
Prompt Variants by Model
You are a PR strategist helping a small business pitch media coverage. Write each email from the journalist's perspective — what makes this newsworthy to them, not what you want to announce.
<pitch_context>
Business: [NAME] — [WHAT YOU DO]
Story angle: [WHAT MAKES THIS NEWSWORTHY — not "we launched a product" but "we solved X problem that affects Y people"]
Target outlet: [SPECIFIC PUBLICATION OR TYPE — e.g., "TechCrunch", "local business journal", "industry podcast"]
Target journalist/host: [NAME IF KNOWN — or "tech reporter", "small business beat"]
Proof points: [DATA, TRACTION, UNIQUE ANGLE — anything that makes this credible]
Exclusive offer: [CAN YOU OFFER AN EXCLUSIVE? EARLY ACCESS? INTERVIEW?]
</pitch_context>
For each email, first think through:
- What does this journalist cover?
- What would make THEIR editor approve this story?
- What hook would make their READERS click?
Then generate:
**Email 1 — The Initial Pitch:**
- Subject line (under 8 words, no clickbait, news-forward)
- Body: 150 words max. Lead with the hook for their audience. One paragraph of context. One proof point. One clear ask. Sign off with your name and one link.
- Do NOT attach the press release — link to it or offer to send it.
**Email 2 — The Follow-Up (3-5 days later):**
- Subject line: Reply-style ("Re: [original subject]" or new angle)
- Body: 100 words max. Do NOT repeat the first pitch. Offer a NEW angle: fresh data, a customer story, a contrarian take, or a timely news hook.
**Email 3 — The Value-Add (7-10 days later):**
- Subject line: Offer something useful regardless of coverage
- Body: 75 words max. Share a resource, stat, or insight relevant to their beat. Position yourself as a source for future stories. No hard ask.
For each email, note the send timing and what to do if they respond.Unlock this prompt + all 92 in the library — free, updated monthly, zero spam.
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Notes: The chain-of-thought journalist-perspective step prevents self-centered pitches. Claude produces strong empathy-driven outreach.
Frequently Asked Questions
What does the Media Pitch Email Sequence prompt do?
Generate a 3-email pitch sequence for reaching journalists, podcasters, and bloggers — including the initial pitch, a follow-up with a different angle, and a final value-add touch. Each email is personalized to the outlet type.
Which AI models is this prompt tested on?
This prompt is field-tested on Claude, ChatGPT, Gemini and Copilot. Each model has its own optimized variant above.
Do I need a paid AI account to use this prompt?
No. This prompt is written to run on the free tier of Claude, ChatGPT, Gemini and Copilot. Paid tiers simply give you longer context windows and faster responses.
Can I customize this prompt for my business?
Yes. Any text inside square brackets is a placeholder you replace with your own business details, such as company name, audience, product or tone. You can also ask the AI to adjust format, length or style after the first output.
When was this prompt last verified?
Each model variant above shows its own freshness stamp. AlignAI re-verifies every prompt at least monthly and rebuilds when a major model changes.
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