Teams that want one place for docs, notes, and projects. Strong for knowledge management and SOPs.
Beloved once adopted but requires real setup investment. The blank canvas is a gift and a curse.
Teams needing heavy project management out-of-the-box. AI features now require $20/user Business plan.
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Community Reviews
Reviews from Reddit, Product Hunt, Hacker News & AlignAI members
The only thing I haven t been able to replicate from Notion is my shopping list. It used to be one big database, filtered by unticked . So I could add items, and ticking them would essentially hide them. Rudimentary grouping sorting by clusters (frozen section, fruit veg) was a small help, too.
Hacker News • HackerNews • Use case: Previously used for note-taking and specifically for a shopping list database with filtering and grouping.
I love Notion and use it extremely heavily. I ve also built a few integrations with Notion. I think it s a great app that uses AI very well, and they continue improving.
Hacker News • HackerNews • Use case: Heavy personal use and building integrations
notion mcp works for the chat but not code. now my workflow has docs I comment with others in notion, while the actual work and source of truth is in GitHub.
Hacker News • HackerNews • Use case: documentation and commenting with others
I think Notion has a learning curve that is a little longer than one expects. I can believe that with some dedicated learning time I could be turned into a believer. But I also distinctly had the impression that it was one of those things where it saved a ton of time for a few narrow-visioned people (the people who championed it), but added meaningful time to everyone else's.
Hacker News • HackerNews • Use case: Team collaboration and project management
Notion looks to be pretty capable in that regard... Notion really does seem to be a compelling product if it weren't for the jackassery that lead to this thread to begin with.
Hacker News • HackerNews • Use case: building an ADU, needing components like todo lists, inspiration boards, costing spreadsheets, ordering lists, documents
I really dislike Notion. Its public API is full of bizarre arbitrary limitations, like a rich text database field can only contain max 100 “child blocks”, where each change in formatting consumes one child block-but its web UI doesn’t have this issue.
Hacker News • HackerNews • Use case: Using the public API for development/integration
I've tried using spreadsheets (Notion) but it's just too much time consuming and tab switching that I gave up in a few days.
Reddit • Solo Founder • Use case: Tracking potential user interactions and follow-ups
Time after time, I’ve seen people who are perfect with their Notion dashboards, full of passion at the start but with no execution.
Reddit • Solo Founder • Use case: Planning/organizing business tasks without execution
I watch my team open ChatGPT, paste a doc, explain the context, get an answer, then switch back to Notion. The agent got smarter but the workflow got worse.
Reddit • unknown • Use case: Using Notion as a separate workspace from AI tools, causing workflow friction
we’ve tried a bunch of tools like Notion... but nothing really fits how an agency actually works day to day
Reddit • Ops Manager • Use case: Manage agency workflow, tasks, files, client updates
They've tried... Notion. Every time it's the same story - founder sets it up, team uses it for a week, everyone quietly goes back to WhatsApp.
Reddit • Designer • Use case: Team productivity/collaboration tool
I've tried... Notion pages... None of it sticks. People stop opening
Reddit • Solo Founder • Use case: Keep coaching clients engaged between sessions
Sold only 3 copies of my Notion template bundle in 12 days.
Reddit • Consulting • Use case: Selling digital Notion templates for café operations
I switched over to Notion and in 5m I was able to get going.
Hacker News • HackerNews • Use case: getting a list of building supplies, one of which was the doors I wanted to use, to have a page where I could put a link to the product page
started with Notion, but was frustrated with speed and then privacy issues.
Hacker News • HackerNews • Use case: personal organization and data hoarding
It has that Notion feel (blocks, collaborative real-time editing etc.) but some functions still need more debugging. Publishing pages is blocked for some users, you have to contact support and support is not responsive.
at_1214005 • AlternativeTo • Use case: publishing pages, collaborative real-time editing
In heavy development, as of Q3 2023 there's still for improvement to reach all Notion's possibility, however at the rythm of a release every month, it should be rapidly do the job for a small team.
at_1132394 • AlternativeTo • Use case: for a small team
The Notion is 40 pages. Color coded. There's a competitor matrix. A roadmap with quarters.
Reddit • Developer • Use case: Planning a SaaS product with extensive documentation
Their Notion is 40 pages deep. Roadmaps, competitor breakdowns, pricing ideas, Figma mockups. Everything is structured. Nothing is shipped.
Reddit • Solo Founder • Use case: Planning roadmaps, competitor analysis, pricing, mockups
eventually i just stripped back to the basics... sometimes you just need something thats not trying to be a whole operating system lol.
Reddit • unknown • Use case: tried to use as a comprehensive productivity system
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